Platform Privacy Policy

1. Introduction

This Privacy Policy applies to the use of the WhyEva Platform (the connected application) by Recruiters (Clients) and Candidates (Users). It defines how personal data is processed within the context of our automated video screening services.

2. Roles under the GDPR

Regarding the collection and analysis of candidate video interviews:

• The Recruiter (Client) acts as the Data Controller. They determine the purpose and means of collecting the videos for their hiring needs.
• WhyEva (ENSIFERA) acts as the Data Processor. We process videos and candidate data strictly on behalf of the Recruiter and according to their instructions.
• For Recruiter account data (billing, profile management), WhyEva acts as the Data Controller.

3. Data Processed

• Recruiter Data: Name, business email, billing information, and connection logs.
• Candidate Data: Name, email, CV/resume, video and audio recordings, AI-generated text transcriptions, and behavioral/semantic assessment results.

4. Artificial Intelligence (AI)

Candidate videos are analyzed by our AI algorithms (Natural Language Processing / LLMs) to generate transcriptions and assist the Recruiter. No automated final hiring decisions are made. Furthermore, candidate data is never used to train public AI models.

5. International Data Transfers

If data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are implemented, such as Standard Contractual Clauses (SCCs), to protect your data internationally.

6. Data Retention

• Candidate Data (Videos, CVs): Retained according to the Recruiter's instructions (typically for the duration of the hiring campaign) and deleted or anonymized thereafter.
• Recruiter Account Data: Retained for the duration of the commercial relationship and up to 10 years to comply with legal accounting obligations.

7. Exercising Your Rights

As a Candidate, to exercise your rights of access or deletion regarding your application videos, you must contact the Recruiter (the company you applied to) directly, as they are the Data Controller. WhyEva will assist the Recruiter technically to fulfill your request.

For any other inquiries, contact rgpd@whyeva.com.